2025 OMSCS Conference Presenter Information

Next Steps

By Monday, March 3 at 11:59 p.m. ET:

• Register to attend the conference in person. Registration will open on Monday, January 27. Click here to register. The registration fee is waived for presenters, so you do not need to pay anything. After completing the registration form, you will receive an email with a link to pay for your registration; please ignore this link.
• Provide the following information using the form link that was emailed to you (if you did not receive a link, email OMSCS-Conf@groups.gatech.edu). Note that you must provide this information for each of your presentations; you should receive separate links for each presentation:
  • Your name as you would like it to appear in the conference agenda.*
  • Your updated presentation title and abstract, as you would like them to appear in the conference agenda. Abstracts must be no more than 250 words.*
  • Any technical support you will need beyond what is already provided (see "What Will Be Provided?" below).*
  • A brief (75 words or less) bio of yourself to be included in the conference agenda.
  • A photo of yourself to be included in the conference agenda. Your photo will be edited to be a square (equal width and height) if it is not already. The higher the resolution, the better!
  • [Workshop presenters only] The maximum number of attendees your workshop can support, and the ideal number of attendees.*

By Monday, April 7 at 11:59 p.m. ET:

Provide your digital presentation materials (such as your slideshow, or anything else you'll be using to present). Use the Dropbox link that was emailed to you to upload your materials. If you don't have the link, or you experience uploading issues, email OMSCS-Conf@groups.gatech.edu.

* Required information

Prior to the Conference

• If you're leading a workshop, we'll provide you with contact information for the people registered for your workshop. We encourage you to reach out to them ~1 week prior to the conference to remind them about your workshop, what to bring, and any other important details.
• If you're moderating a panel, we'll connect you with the panelists ~1 week before the conference and share with them your outline and questions.
• If you're a panelist, we'll connect you with the panel moderator and other panelists ~1 week before the conference. Be sure to look over the questions the moderator has put together prior to the panel.

Presentation Details

• Traditional Talks
  • 15 minutes, plus 5 minutes for questions at the end
  • Open to all in-person attendees and livestreamed to virtual attendees
  • Main auditorium (room 236)
• Poster
  • Exhibit style—conference attendees will be able to walk around to see the different posters
  • Dimensions: 24" W x 36" H
  • Not livestreamed
  • Location TBD
• Panel Discussions
  • 60 minutes, including audience Q&A—we encourage moderators to allow ~10-15 minutes for audience questions
  • Open to all in-person attendees and livestreamed to virtual attendees
  • Main auditorium (room 236)
• Workshops
  • 60 minutes, including audience Q&A—we encourage moderators to allow ~10-15 minutes for audience questions
  • Not livestreamed
  • Breakout Room
• Demos
  • Exhibit style—conference attendees will be able to walk around to see the different demos
  • Not livestreamed
  • Location TBD

Note that all Traditional Talks and Panel Discussions will be recorded.

What Will Be Provided?

• A desktop computer with your presentation loaded onto it (we will use the most recent version as of April 7). We strongly encourage you to use this for your presentation, rather than a USB or your laptop.
• Microphones (either lapel or handheld) will be provided to those presenting Traditional Talks and Workshops, and to Panel Discussion moderators and panelists.
• Slide clicker (for Traditional Talks and Workshops)
• Chairs (for Panel Discussions)
• Demo session
  • Table for your laptop
  • Monitor to display your demo
  • HDMI cable
  • Power supply
• Poster session
  • Easel
  • Poster board (which you will pin your poster to)
  • Push pins

What Should I Bring?

• A copy of your presentation on a USB drive, if applicable. Just in case!
• For Demos, make sure to bring your laptop (you won't have access to a computer otherwise) and an HDMI dongle/adapter if your laptop does not have an HDMI port.
• For Posters, you must print your own poster and bring it with you. Posters must be 24" W x 36" H. The Georgia Tech Library offers printing services, but keep in mind that the end of the semester is a busy time, so make your printing arrangements well in advance.

When and Where Am I Presenting?

Check the conference program for the most up-to-date information! If you're presenting at the Demo Session, we ask that you arrive 30 minutes prior to the start of the session. For all other presenters, please arrive at your room at least 15 minutes prior to your presentation.

Questions Before, During, or After the Conference?

If you have questions leading up to or after the conference, email OMSCS-Conf@groups.gatech.edu.

If you have questions during the conference, find Alex, Hannah, or Ana, or stop by the registration table.