Program Announcements

September 1, 2022

Please read this ENTIRE message, and if you have any questions, please email oms-advising@cc.gatech.edu from your GT email account.  Please be sure to include your full name and nine-digit GT ID number (90X-XX-XXXX) in EVERY email, replacing the first two digits with “xx”.

Hello OMSCS Students,

We hope your semester is off to a great start!  Please read through this entire email carefully.

***The following information is available in your Fall 2022 Orientation document that was sent in early August (also available online).***

REGISTRATION HOLDS

  1. Check to see if you have any holds that might prevent you from withdrawing from a course.  Instructions on how to view holds can be found here:  Holds.
  2. If you have a hold, you MUST clear it before you can withdraw from a course.
    • If you have a Graduate Admissions hold:
      • The Office of Graduate Education is missing documentation (probably final official transcripts).  For any questions regarding this, please contact the Office of Graduate Education directly.
      • Please mail your documents to the Office of Graduate Education (see Section K in the Orientation document for the mailing address) or email them to transcripts@grad.gatech.edu.
    • If you have a Lawful Presence hold:
      • There are specific documents that can be used to clear this hold.  Please visit the Office of Graduate Education’s website for more information.  For any questions regarding this, please contact the Office of Graduate Education directly.
    • If you have an Immunization hold:
      • Send an email to immunizations@health.gatech.edu and request a Waiver Request Form.  Once the waiver is submitted, it is valid for one year from the date it is signed.  “Distance Learners” do not require proof of immunization but must complete the yearly waiver.
    • If you have a Financial Agreement hold:
      • You should be able to clear this hold immediately in OSCAR.  You will need to review the financial agreement, agree to it, and submit, and the hold will be removed automatically.  There is text available in OSCAR with these instructions.  If you have any questions, please contact the Bursar’s Office directly (omsbursar.ask@gatech.edu).
    • If you have a Registrar Location hold:
      • On the Registration menu, select “Term Study Location Identification”, select your location from the pull-down menu, and then click “Submit”.  There is text available in OSCAR with these instructions.  If you have any questions or issues with this, please contact the Registrar’s Office at comments@registrar.gatech.edu.

WITHDRAWING FROM A COURSE

For instructions on how to withdraw from a course, please visit https://registrar.gatech.edu/current-students/withdrawal-and-dropping-courses.  Once a student has successfully withdrawn from the course, it is our understanding that its status field in OSCAR will change from "**Registered**" to "Course Drop by Student”, “Withdrawn from School”, or “Withdrawal-Student Initiated".

Please note the following:

  • The deadline to withdraw from a course is Saturday, October 29 at 4:00pm ET.  Once you withdraw from a course, you will have a “W” on your transcript for each withdrawn course.
    • **Please note that this deadline falls on a weekend.  The Georgia Tech campus, in addition to the OMSCS Advising office, will NOT be open on the weekend.  Therefore, if you know that you will be withdrawing, we strongly recommend that you check for any holds and/or withdraw before Saturday, October 29, if possible, to avoid any potential issues.**
  • If you withdraw from the only course you are enrolled in, or ALL the courses you are enrolled in, this is called a “withdrawal from school”.  A “withdrawal from school” does NOT mean you are dropped from the OMSCS program.
  • If you withdraw from school in Fall 2022 and have a record of enrollment for the term (there is a “W” on your transcript), you can still register for the Spring 2023 term, as long as you do not have any holds on your account that would prevent registration.
  • Students are eligible for partial refunds only if they withdraw from the ENTIRE term before the withdrawal deadline.  For questions regarding refund eligibility and/or disbursement, please visit the Bursar’s Office website or contact them directly (omsbursar.ask@gatech.edu).  The refund schedule is available online.
  • If you received financial aid, please contact the Office of Scholarships & Financial Aid with any questions on how withdrawing may affect your loan.

FAQ'S REGARDING WITHDRAWING FROM A COURSE(S)

Question: Why is there a “Registrar Location” hold on my account?
Answer: To comply with the federal regulations that went into effect July 1, 2020, the Institute needs to know where students are physically located while enrolled.

Question: How do I remove the “Registrar Location” hold on my account?
Answer: From the Registration menu in OSCAR, select “Term Study Location Identification”, select your location from the pull-down menu, and then click “Submit”.  Successful completion of this task clears the hold from your account.

Question: Does the “Registrar Location” hold apply to international students?
Answer: This applies to all students, domestic and international.  If students are physically located outside of the United States, they will select “*Foreign State” from the drop-down menu (this should be the first option).

Question: Will students need to remove the “Registrar Location” hold to withdraw from a Fall 2022 course?
Answer: Yes – if students have the “Registrar Location” hold on their account, they will have to enter the information and remove the hold before proceeding to withdraw from a course.

Question: How can I confirm that I withdrew from a course?
Answer: To confirm if you withdrew from a course correctly, please view your “Student Detail Schedule” section of OSCAR.  The step-by-step instructions on how to view this can be found in Section H of the Orientation document.  Once students have withdrawn from their course successfully, its status field in OSCAR will change from "**Registered**” to “Course Withdrawal”, "Course Drop by Student”, “Withdrawn from School”, or “Withdrawal-Student Initiated”.  **Please do not email our office asking for confirmation of your withdrawal, as you will be directed to this email.**

Question: What is the impact of receiving a “W” on my transcript?
Answer: A “W” is visible on your transcript, but it has no impact on your GPA.  If you retake a course from which you previously have withdrawn, the “W” from your first attempt and the new grade will appear on your transcript.

Question: If I withdraw from my Fall 2022 course(s), do I need to complete a Petition to the Faculty form to enroll in the Spring 2023 term?
Answer: As per Georgia Tech policy, “With the exception of part-time graduate students, any student who withdraws during a term and wishes to return the following term must complete a Petition to the Faculty Form only.”

Therefore, since OMSCS students are part-time graduate students, you do NOT need to submit a "Petition to the Faculty” form if you withdraw from your Fall 2022 course(s).

Question: When would an OMSCS student need to apply for readmission?
Answer: OMSCS students can take a semester off at any time.  However, if you take two or more consecutive semesters off (the summer semester counts towards the two consecutive semesters), you must apply for readmission.  For more information, please review the Registrar’s Readmission Policy online.

For example, if a student enrolls in a Fall 2022 course and withdraws (which would result in a “W” on the transcript), this counts as a record of enrollment for that term.  Therefore, the student would need to sit out the Spring 2023 and Summer 2023 semesters before having to apply for readmission for Fall 2023 (or any semester thereafter).

Question: What happens if I withdraw from my Fall 2022 course(s) and do not meet my foundational requirement deadline?
Answer: As per the emails that have been sent regarding the foundational deadline, students who have not satisfied their foundational requirement by their designated deadlines have been restricted to enrolling only in foundational courses until they have fulfilled the requirement.  We anticipate that this same process will be used going forward, but please be sure to monitor your email closely, as we will send more information regarding the foundational requirement as the semester progresses (particularly for students whose deadline has passed).

Question: What happens to my academic standing if I withdraw from the Fall 2022 term?
Answer: It is our understanding that if you withdraw from the Fall 2022 term, and you do not have any new grades that would change your status, then your academic standing from the previous term would carry over.  Therefore, if you were on academic warning or academic probation after your last enrolled term, this status would carry over to the Spring 2023 term (again, only if you withdraw from the Fall 2022 term and do not have any new grades to change your academic standing).

There is an exception to this, as it relates to making satisfactory academic progress in the program.  As noted in the Orientation document regarding the newly-enforced Satisfactory Academic Progress policy, if you are withdrawing semester after semester without successfully completing a course, your academic standing in the program could be impacted.

Question: If I am on academic warning or academic probation, am I allowed to withdraw from a course/semester?
Answer: As long as you do not have a hold on your account, you should be able to withdraw from a course/semester, even if you are on academic warning or academic probation.  As stated previously, if you were to withdraw from the semester, and you did not have any new grades that would change your status, then your academic standing from the previous semester would carry over.  Therefore, if you were on academic warning or academic probation after your last enrolled term, and you did not have any new grades that would change your status, then your academic standing would carry over to the next term.

There is an exception to this, as it relates to making satisfactory academic progress in the program.  As noted in the Orientation document regarding the newly-enforced Satisfactory Academic Progress policy, if you are withdrawing semester after semester without successfully completing a course, your academic standing in the program could be impacted.

Question: If I have an open OSI investigation for a course, or if I was found “responsible” at the conclusion of an OSI investigation for a course, am I permitted to withdraw or submit a Petition to the Faculty for a late withdrawal?
Answer: Per the Registrar’s website: “If there is an alleged academic integrity violation pending, the student may not drop the course.  The status of the alleged violation is defined as ‘pending’ when an incident has been submitted to the Office of Student Integrity and has generated an electronic ‘suspected academic misconduct’ notice that has been sent to the student.  If the student is found responsible for any prohibited academic conduct, she/he will not be allowed to drop the course.”

Additionally: “If the student is found responsible for any prohibited academic conduct in a class, she/he will also not be allowed to withdraw from the term.”

Please contact the Registrar’s Office and the Office of Student Integrity if you have any questions regarding this.

Question: What will happen if I withdraw from a course and re-enroll in it in a future semester?
Answer: If you re-enroll in a course from which you previously have withdrawn, the “W” from your first attempt and the new grade from that course both will appear on your transcript.  As a reminder, a “W” has no impact on your GPA.

Question: Is there a limit to how many times I can withdraw from and/or repeat a course?
Answer: There is no specific limit to how many times a student may take and later withdraw from and/or repeat a specific course.  However, please keep in mind the degree requirements outlined in the Orientation document and the academic catalog, including the satisfactory academic progress requirements, the six-year requirement, and the graduate grade substitution policy.

Question: If I miss the deadline to withdraw, can the OMSCS advisors withdraw me from my course(s)?
Answer: Unfortunately, the OMSCS advisors cannot withdraw students from courses.  Therefore, students must withdraw themselves from their course(s) before the deadline of Saturday, October 29 at 4:00pm ET.

Question: If I withdraw from a course and change my mind, can I be re-added to the course?
Answer: Unfortunately, students cannot be re-added to a course once they have withdrawn.  Please keep this in mind as you are deciding whether or not you wish to withdraw from the course (before the withdrawal deadline).

Question: What happens to my access in Canvas and Piazza once I withdraw from a course(s)?
Answer: If you withdraw from a course(s), please note that your access to Canvas and Piazza may not update immediately.  It is our understanding that your access to Piazza should update on its own within the next couple of weeks after you withdraw from the course(s).  If an extended amount of time passes, and you still have access to Canvas, please contact your TA(s) and/or your instructor(s) first.  If they are unable to assist you, please contact the Technology Services Organization (TSO).

Question: Who should I contact for questions about refunds/refund eligibility?
Answer: For questions regarding refunds, please contact the Bursar's Office (omsbursar.ask@gatech.edu).

If you have any advising-related questions after reading through this information, please send a message to oms-advising@cc.gatech.edu from your GT email account and include your full name and your nine-digit GT ID number (90X-XX-XXXX), replacing the first two digits with “xx”.

Have a great semester!

Sincerely,

OMSCS Advising
College of Computing
Georgia Institute of Technology
oms-advising@cc.gatech.edu